7-step outsourcing plan to cut costs

7-step outsourcing plan to cut costs
Gary Culverhouse
Gary Culverhouse
    4 minute read

In today's fiercely competitive business landscape, finding innovative ways to cut costs while maintaining high-quality operations has become a top priority for organisations of all sizes. If your business is facing this pressing need, we have a solution that can help to revolutionise your cost-cutting efforts: outsourcing.

Outsourcing has emerged as a powerful tool for achieving cost-reduction goals by leveraging external expertise and resources. Whether you're a small startup or a well-established enterprise, strategically outsourcing specific functions can unlock a wealth of benefits, from substantial cost savings to enhanced operational efficiency.

But how can you ensure that your outsourcing endeavours yield the desired results? How can you navigate through the complexities and make informed decisions that will drive your business forward? We've got you covered.

Whether you're a business considering outsourcing for the first time or seeking to optimise your existing outsourcing arrangements, this blog will serve as your roadmap to cost-cutting triumph. Each step we discuss will guide you through the process, offering invaluable insights and practical advice to transform your cost-cutting efforts into tangible results.

Let’s get started…

Step 1: Perform an outsourcing cost analysis

To identify areas suitable for outsourcing and potential cost savings, perform a focused cost analysis.

Identify potential roles to outsource

Evaluate tasks or processes that are not integral to your core competencies. For example, a manufacturing company may outsource packaging, warehousing and logistics.

Break down individual candidate costs

Analyse direct costs (salaries, equipment) and indirect costs (overhead, training) associated with each outsourcing candidate. For instance, customer support outsourcing would involve salaries, technology expenses and overhead costs.

Evaluate your core competencies

Assess activities critical to your core operations. Non-core activities, such as bookkeeping or content creation, can be strong candidates for outsourcing.

Performing an outsourcing cost analysis helps you identify potential areas for cost reduction through outsourcing and make informed decisions about which tasks to outsource.

Step 2:Define specific outsourcing objectives

Define clear objectives beyond cost reduction to guide your outsourcing efforts.

Primary cost-reduction targets

Identify your main targets, such as reducing operational expenses, optimising resource utilisation, minimising overhead costs or achieving business scalability.

Streamline efficiencies

Determine which processes or tasks can be streamlined to improve efficiency and reduce costs. For example, outsourcing high labour-cost functions like data entry can lead to significant savings.

Technology and infrastructure

Consider if you need to save on technology and infrastructure costs by outsourcing IT support or software development.

Overhead and administrative costs

Evaluate if your overhead and administrative costs are too high and identify areas where outsourcing can lead to savings.

By defining specific outsourcing objectives, you can align your cost-cutting strategy and focus on achieving tangible benefits.

Step 3: Research and select reliable outsourcing providers

Thorough research and careful selection of outsourcing providers are crucial to ensure a successful cost-cutting partnership.

Vendor track record

Prioritise vendors with a proven track record in delivering cost-saving solutions. Look for providers experienced in optimising operational efficiencies, reducing overhead expenses and offering competitive pricing structures.

Cost management expertise

Assess vendors' cost-cutting capabilities by examining their strategies, methodologies and success stories. Look for vendors who have worked with organisations similar to yours and have delivered tangible cost reductions as part of their service offerings.


Request detailed cost breakdowns, contract terms and potential hidden costs. Ensure the selected vendor aligns with your cost-cutting objectives and offers a strong cost-benefit ratio.

Geographical considerations

Explore outsourcing options in regions known for cost advantages, such as lower labour costs or favourable currency exchange rates. However, balance this with factors like language proficiency, cultural compatibility and time zone alignment to ensure effective communication and collaboration.

By conducting thorough research and selecting vendors with a proven ability to deliver cost-cutting benefits, you set the stage for a successful outsourcing partnership. This step paves the way for significant cost reductions, improved efficiency, and increased profitability for your organisation.

Looking for the other steps? Dive into the full action plan it’s FREE

If you're hungry for more and eager to explore the remaining steps of our action plan, we've got you covered.

You’ve only had a glimpse into the critical steps involved in our comprehensive eBook "Outsourcing cost-cutting action plan: 7 steps to success."

In the complete ebook, which is available for free, you'll find detailed guidance, practical examples and valuable insights on all seven steps including:

  • Step 4: Negotiate favourable contracts

  • Step 5: Streamline processes

  • Step 6: Develop a transition plan

  • Step 7: Monitor and evaluate performance.

Don't miss out on the opportunity to uncover the full cost cutting-potential of our outsourcing cost-cutting action plan.

Outsourcing cost-cutting action plan: 7 steps to success
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