Outsource procurement officers to the Philippines


What is a procurement officer?

A procurement officer is responsible for researching products and services from existing and potential suppliers on behalf of internal business units. They negotiate contracts and ensure that the products or services purchased are cost-efficient and of good quality.

Procurement officer duties and tasks can include:

  • Planning for the purchase of equipment, services and supplies
  • Ensuring company procurement policies and procedures are adhered to
  • Researching, reviewing, comparing and approving products and services to be purchased
  • Maintaining inventories, accurate records and updating supplier information
  • Reviewing and negotiating existing and prospective supplier contracts.

These purchasing tasks are particularly well-suited to being outsourced as they are repetitive and rules-based, requiring a high level of attention to detail. Organisations free up their local procurement teams’ time by sending these tasks to outsourced procurement officers. This allows your onshore team to focus on nurturing client relationships and performing revenue generating work. 


What key skills and qualifications make a great procurement officer?

Procurement officer vs. purchasing officer; is there a clear difference? That depends. There are distinctions between a procurement officer and a purchasing officer in some organisations due to the size and scale of procurement needs. In this case, procurement officers focus on the strategic side of procurement, negotiating contracts and researching prospective suppliers. On the other hand, the purchasing officer would focus solely on how products are sourced and handle purchase orders and payments. However, in smaller organisations, the roles are combined into one central procurement role.

Outsourcing services recruit procurement officers the same way an internal talent acquisition team would. Essentially, they ask the same questions to understand whether these offshore candidates would be able to provide the level of quality required by Australian organisations:

  • What experience and knowledge do you have negotiating contracts and improving supplier relationships?
  • What are your problem-solving and financial skills like?
  • How do you ensure excellent communication across suppliers, internal procurement teams and managers when sourcing, researching and approving products and services?
  • What vendor management techniques do you use to ensure products and services are ordered and delivered on time?
  • Provide an example of how you showcased a high level of accuracy and attention to detail while mitigating risks.
  • What procurement systems are you familiar with?

A higher education degree or certificate in logistics and supply chain management is desirable in terms of qualifications. Procurement officers require high level analytical and inventory management skills as they are constantly keeping up with other organisational departments' purchasing requirements. Outsourcing companies can help you find the right candidate to meet your organisation’s procurement requirements:

  • Whether you are looking to train a procurement officer from the ground up and teach them your business's way of purchasing, or
  • Whether you are seeking expertise and a team of procurement officers with certifications and higher education.

Benefits of outsourcing procurement officer services

Organisations are able to appreciate the added benefits that come from offshoring procurement duties to the Philippines, including:

  • Increased employee satisfaction

    Give your local team peace of mind by relieving them of any unnecessary tasks and sharing the workload with an offshore team or team member. This will help increase employee satisfaction within your business. With your procurement duties team able to focus on what they were hired to do, you can expect to see a positive change in your working atmosphere.

  • Cost savings

    Hiring local staff can prove very costly to an organisation. Hiring an offshore team member that can assist your local team with routine procurement duties tasks for a fraction of the price will help you control costs in your organisation, saving up to 70% when compared to hiring locally.

  • Business growth

    Hiring full time offshore procurement duties can help increase profits and supercharge your business growth. By adding extra capability through an offshore team, your local employees will have additional capacity to take on more work and grow your business sustainably.

  • Efficiency increase

    Sending daily, time consuming, repeatable systems administrator tasks offshore will allow your local team to take on more work. By sharing the workload between your onshore and offshore team, you will notice a drastic increase in efficiency and productivity within your organisation.

What are the costs associated with hiring an procurement officer?

Outsourcing your procurement services to the Philippines can represent significant cost savings of up to 70%. At Beepo, we offer a simple monthly fee to help you reduce your overheads and focus on growing your business. This monthly fee covers everything: including infrastructure, security, recruitment and training, management and staff benefits.

For more detailed information on costs, please arrange a business consultation so we can tailor a solution to your business needs.

How does hiring an outsourced procurement officer work?

This first step is to find out if your business is offshore ready. If the answer is yes, here are the next steps:

  • Create a job description: to help us hire the right candidate for your role. We can also assist in this process to ensure we are finding the best talent in the current local market. 
  • Source the right candidate: we source candidates across our database and the local market before presenting you with a shortlist of the most suitable candidates available. 
  • Screen and interview: you screen, interview and select the candidate(s) you’d like to hire while we take care of the infrastructure set up to get them ready to work for your business. It’s usually around six to eight weeks to get your offshore staff up and running.
  • Onboard and train: your business, along with the operational assistance of our offshore management team, organise new staff onboarding and training, including the use of your systems, any relevant processes and workflows they may need and an overview of your company values and culture. This will help your new team member fit seamlessly into your organisation and assist in effective change management with your existing onshore team members.

The Beepo advantage

Beepo is an outsourcing company based in Australia that offers businesses a distinct competitive edge with offshore staffing solutions. We take the time to understand our clients’ hardships when it comes to recruiting hard working, dedicated staff. The Philippines is renowned for its procurement talent and analytical skills. This makes us adept at finding and recruiting the best of the best procurement officers for organisations.

Additional finance roles and services your business can outsource to the Philippines

So, you've decided to send your outsource procurement officer tasks to the Philippines to take advantage of the benefits of outsourcing. Why not consider embracing offshoring solutions for your other finance services as well? Take a look at the below list of roles and services that are well-suited to offshoring:

Interested in learning more about the outsourced solution we can provide for your business?