Outsource Procurements Officers

What is a procurement officer?

A procurement officer is responsible for researching products and services from existing and potential suppliers on behalf of internal business units. They negotiate contracts and ensure that the products or services purchased are cost-efficient and of good quality.

Procurement officer duties and tasks can include:

Planning for the purchase of equipment, services and supplies
Ensuring company procurement policies and procedures are adhered to
Researching, reviewing, comparing and approving products and services to be purchased
Maintaining inventories, accurate records and updating supplier information
Reviewing and negotiating existing and prospective supplier contracts.

These purchasing tasks are particularly well-suited to being outsourced as they are repetitive and rules-based, requiring a high level of attention to detail. Organisations free up their local procurement teams’ time by sending these tasks to outsourced procurement officers. This allows your onshore team to focus on nurturing client relationships and performing revenue generating work.

Procurement officer vs. purchasing officer; is there a clear difference? That depends. There are distinctions between a procurement officer and a purchasing officer in some organisations due to the size and scale of procurement needs. In this case, procurement officers focus on the strategic side of procurement, negotiating contracts and researching prospective suppliers. On the other hand, the purchasing officer would focus solely on how products are sourced and handle purchase orders and payments. However, in smaller organisations, the roles are combined into one central procurement role.

Outsourcing services recruit procurement officers the same way an internal talent acquisition team would. Essentially, they ask the same questions to understand whether these offshore candidates would be able to provide the level of quality required by Australian organisations:

What experience and knowledge do you have negotiating contracts and improving supplier relationships?
What are your problem-solving and financial skills like?
How do you ensure excellent communication across suppliers, internal procurement teams and managers when sourcing, researching and approving products and services?
What vendor management techniques do you use to ensure products and services are ordered and delivered on time?
Provide an example of how you showcased a high level of accuracy and attention to detail while mitigating risks.
What procurement systems are you familiar with?

A higher education degree or certificate in logistics and supply chain management is desirable in terms of qualifications. Procurement officers require high level analytical and inventory management skills as they are constantly keeping up with other organisational departments' purchasing requirements. Outsourcing companies can help you find the right candidate to meet your organisation’s procurement requirements:

Whether you are looking to train a procurement officer from the ground up and teach them your business's way of purchasing, or
Whether you are seeking expertise and a team of procurement officers with certifications and higher education.

Benefits of outsourcing procurement officer services

Organisations are able to appreciate the added benefits that come from offshoring procurement duties to the Philippines, including:

Reduced costs

Save up to 70% on employment costs.

Expert support

A reputable outsourced provider can help ensure your outsourced journey is optimised for success.

Improve staff satisfaction

Increase employee satisfaction and decrease staff attrition rates.

Business growth

Foster sustainable business longevity by reinvesting into the growth of your business.

Flexibility and availability

Help your business become more agile and flexible by opening up 24/7 availability.

Access a global talent pool

Give your business the ability to tap into a global talent pool to source candidates from anywhere in the world.

What are the costs associated with hiring an procurement officer?

Outsourcing your procurement services to the Philippines can represent significant cost savings of up to 70%. At Beepo, we offer a simple monthly fee to help you reduce your overheads and focus on growing your business. This monthly fee covers everything: including infrastructure, security, recruitment and training, management and staff benefits.

For more detailed information on costs, please arrange a business consultation so we can tailor a solution to your business needs.

How does hiring an outsourced procurement officer work?

This first step is to find out if your business is offshore ready. If the answer is yes, here are the next steps:

Create a job description: to help us hire the right candidate for your role. We can also assist in this process to ensure we are finding the best talent in the current local market.
Source the right candidate: we source candidates across our database and the local market before presenting you with a shortlist of the most suitable candidates available.
Screen and interview: you screen, interview and select the candidate(s) you’d like to hire while we take care of the infrastructure set up to get them ready to work for your business. It’s usually around six to eight weeks to get your offshore staff up and running.
Onboard and train: your business, along with the operational assistance of our offshore management team, organise new staff onboarding and training, including the use of your systems, any relevant processes and workflows they may need and an overview of your company values and culture. This will help your new team member fit seamlessly into your organisation and assist in effective change management with your existing onshore team members.