Outsource data encoders to the Philippines


What is a data encoder?

A data encoder is responsible for sorting and processing data. They are much more than just data entry clerks. Data encoders enter data, maintain database information and essentially, handle all administrative data tasks. For organisations, these team members help the data management team ensure that all information, including client files and physical documents, are entered into relevant systems or databases correctly to ensure stakeholders have access to accurate data sets.

Data encoder duties and tasks can include:

  • General data entry tasks
  • Ensuring data is accurate before entering into relevant databases
  • Interpreting data on paper and translating it digitally 
  • Data system maintenance and management
  • Data backups
  • Proofing and editing data.

These data entry tasks are particularly well-suited to being outsourced. Organisations free up their local data management teams’ time by sending these tasks to outsourced data encoders. This allows your onshore team to focus on performing higher value, revenue generating work.


What key skills and qualifications make a great data encoder?

Data encoders tend to work independently, so ensuring you have a team member who is a self-starter with accuracy and speed skills will ensure efficient data encoding processes. Depending on the size of an organisation, there can often be mountains of data necessary to interpret, so data encoders need to be highly organised and possess time management skills to tackle this. 

Outsourcing service providers recruit data encoders the same way an internal, talent acquisition team would. Essentially, they ask the same questions to understand whether these offshore candidates would be able to provide the level of quality required by Australian organisations:

  • What experience and knowledge do you have in digitising documents?
  • What are your typing speed and accuracy rates like?
  • How do you ensure accurate data entry without compromising data integrity?
  • Provide an example of a project where you were required to process a large amount of data on a tight deadline? How did you prioritise the data and get it done in time?
  • What data encoding tools and systems are you familiar with?

A higher education degree or certificate is not required with data encoding. Instead, computer literacy and computer program familiarity is preferred. Data encoders can also pursue formal program training on commonly used data entry and encoding systems to receive accreditations that may be more appealing to potential employers. 

Outsourcing companies can help you find the right candidate to meet your organisation's data management requirements. By hiring these data encoders who can efficiently organise physical data sets and successfully digitise them accurately and efficiently, you can enable your onshore teams with the information needed to increase revenue.

Benefits of outsourcing data encoding roles

Organisations are able to appreciate the added benefits that come from offshoring data encoder duties to the Philippines, including:

  • Increased employee satisfaction

    Give your local team peace of mind by relieving them of any unnecessary tasks and sharing the workload with an offshore team or team member. This will help increase employee satisfaction within your business. With your data encoder team able to focus on what they were hired to do, you can expect to see a positive change in your working atmosphere.

  • Cost savings

    Hiring local staff can prove very costly to an organisation. Hiring an offshore team member that can assist your local team with routine data encoder tasks for a fraction of the price will help you control costs in your organisation, saving up to 70% when compared to hiring locally.

  • Business growth

    Hiring full time offshore data encoder can help increase profits and supercharge your business growth. By adding extra capability through an offshore team, your local employees will have additional capacity to take on more work and grow your business sustainably.

  • Efficiency increase

    Sending daily, time consuming, repeatable systems administrator tasks offshore will allow your local team to take on more work. By sharing the workload between your onshore and offshore team, you will notice a drastic increase in efficiency and productivity within your organisation.

What are the costs associated with hiring an offshore data encoder?

Outsourcing your data encoder roles to the Philippines can represent significant cost savings of up to 70%. At Beepo, we offer a simple monthly fee to help you reduce your overheads and focus on growing your business. This monthly fee covers everything: including infrastructure, security, recruitment and training, management and staff benefits.

For more detailed information on costs, please arrange a business consultation so we can tailor a solution to your business needs.

How does hiring an outsourced data encoder work?

This first step is to find out if your business is offshore ready. If the answer is yes, here are the next steps:

  • Create a job description: to help us hire the right candidate for your role. We can also assist in this process to ensure we are finding the best talent in the current local market. 
  • Source the right candidate: we source candidates across our database and the local market before presenting you with a shortlist of the most suitable candidates available. 
  • Screen and interview: you screen, interview and select the candidate(s) you’d like to hire while we take care of the infrastructure set up to get them ready to work for your business. It’s usually around six to eight weeks to get your offshore staff up and running.
  • Onboard and train: your business, along with the operational assistance of our offshore management team, organise new staff onboarding and training, including the use of your systems, any relevant processes and workflows they may need and an overview of your company values and culture. This will help your new team member fit seamlessly into your organisation and assist in effective change management with your existing onshore team members.

The Beepo advantage

Beepo is an outsourcing company based in Australia that offers businesses a distinct competitive edge with offshore staffing solutions. We take the time to understand the hardships our clients face when it comes to recruiting hard working, dedicated staff. The Philippines is renowned for its rich talent pool. This makes us adept at finding and recruiting the best talent for our clients.

Additional data management roles and services your business can outsource to the Philippines

So, you've decided to send your outsource data analysing tasks to the Philippines to take advantage of the benefits of outsourcing. Why not consider embracing offshoring solutions for your other data management services as well? Take a look at the below list of roles and services that are well-suited to offshoring:

Interested in learning more about the outsourced solution we can provide for your business?