Outsource finance administration assistants to the Philippines


What is a finance administrative assistant?

A finance administrative assistant is responsible for providing support to different stakeholders by handling various tasks to ensure that all organisational interactions are completed efficiently and effectively. They are the backbone of an organisation and handle many time-consuming and transactional tasks management does not have time to complete.

Administrative assistant duties and tasks can include:

  • General administrative tasks including filing, generating reports, scheduling meetings and taking minutes, and ordering suppliers
  • Using systems and software to create reports, presentations and conduct research
  • Liaise with visitors, clients and customers
  • Anticipate the needs of management and stakeholders to ensure seamless organisational flow is maintained.

These administrative tasks are particularly well-suited to being outsourced as they are repetitive and rules-based, often requiring multitasking skills. Organisations free up their local finance teams’ time by sending these administrative tasks to outsourced administrative assistants. This allows your onshore team to focus on nurturing client relationships and performing revenue generating work.


What key skills and qualifications make a great finance administrative assistant?

Finance administrative assistants are the foundation of businesses, providing additional support to organisational departments to meet KPIs and reporting requirements. They are a critical support role to any successful manager, and there are specific skills needed to become a great administrative assistant.

Outsourcing services recruit administrative assistants the same way an internal talent acquisition team would. Essentially, they ask the same questions to understand whether these offshore candidates would be able to provide the level of quality required by Australian organisations:

  • What experience and knowledge do you have anticipating an organisation's administrative needs, its departments, or your managers?
  • What are your time management skills like?
  • How do you ensure excellent communication, both written and verbal, across the many different reporting lines?
  • What organisation techniques do you use to ensure information is updated and maintained?
  • Provide an example of how you showcased a high level of accuracy and attention to detail.
  • What tools and systems are you familiar with?

A higher education degree or certificate in business administration is desirable in terms of qualifications. Administrative assistants require high level problem-solving and interpersonal skills. Outsourcing companies can help you find the right candidate to meet your organisation’s administrative requirements:

  • Whether you are looking to train an administrative assistant from the ground up and teach them your business's way of doing things, or
  • Whether you are seeking expertise and a team of administrative assistants with certifications and higher education.

Benefits of outsourcing finance administrative assistant services

Organisations are able to appreciate the added benefits that come from offshoring administrative assistant duties to the Philippines, including:

  • Increased employee satisfaction

    Give your local team peace of mind by relieving them of any unnecessary tasks and sharing the workload with an offshore team or team member. This will help increase employee satisfaction within your business. With your administrative assistant team able to focus on what they were hired to do, you can expect to see a positive change in your working atmosphere.

  • Cost savings

    Hiring local staff can prove very costly to an organisation. Hiring an offshore team member that can assist your local team with routine administrative assistant tasks for a fraction of the price will help you control costs in your organisation, saving up to 70% when compared to hiring locally.

  • Business growth

    Hiring full time offshore administrative assistant can help increase profits and supercharge your business growth. By adding extra capability through an offshore team, your local employees will have additional capacity to take on more work and grow your business sustainably.

  • Efficiency increase

    Sending daily, time consuming, repeatable systems administrator tasks offshore will allow your local team to take on more work. By sharing the workload between your onshore and offshore team, you will notice a drastic increase in efficiency and productivity within your organisation.

What are the costs associated with hiring an finance administrative assistant?

Outsourcing your administration work to the Philippines can represent significant cost savings of up to 70%. At Beepo, we offer a simple monthly fee to help you reduce your overheads and focus on growing your business. This monthly fee covers everything: including infrastructure, security, recruitment and training, management and staff benefits.

For more detailed information on costs, please arrange a business consultation so we can tailor a solution to your business needs.

How does hiring an outsourced administrative assistant work?

This first step is to find out if your business is offshore ready. If the answer is yes, here are the next steps:

  • Create a job description: to help us hire the right candidate for your role. We can also assist in this process to ensure we are finding the best talent in the current local market. 
  • Source the right candidate: we source candidates across our database and the local market before presenting you with a shortlist of the most suitable candidates available. 
  • Screen and interview: you screen, interview and select the candidate(s) you’d like to hire while we take care of the infrastructure set up to get them ready to work for your business. It’s usually around six to eight weeks to get your offshore staff up and running.
  • Onboard and train: your business, along with the operational assistance of our offshore management team, organise new staff onboarding and training, including the use of your systems, any relevant processes and workflows they may need and an overview of your company values and culture. This will help your new team member fit seamlessly into your organisation and assist in effective change management with your existing onshore team members.

The Beepo advantage

Beepo is an outsourcing company based in Australia that offers businesses a distinct competitive edge with offshore staffing solutions. We take the time to understand the hardships our clients face when it comes to recruiting hard working, dedicated staff. The Philippines is renowned for its rich talent pool. This makes us adept at finding and recruiting the best of the best administrative assistants for our clients.

Additional finance roles and services your business can outsource to the Philippines

So, you've decided to send your outsource administrative assisting tasks to the Philippines to take advantage of the benefits of outsourcing. Why not consider embracing offshoring solutions for your other finance services as well? Take a look at the below list of roles and services that are well-suited to offshoring:

Interested in learning more about the outsourced solution we can provide for your business?