Outsource Finance Administration Assistants

What is a finance administrative assistant?

A finance administrative assistant is responsible for providing support to different stakeholders by handling various tasks to ensure that all organisational interactions are completed efficiently and effectively. They are the backbone of an organisation and handle many time-consuming and transactional tasks management does not have time to complete.

Administrative assistant duties and tasks can include:

General administrative tasks including filing, generating reports, scheduling meetings and taking minutes, and ordering suppliers
Using systems and software to create reports, presentations and conduct research
Liaise with visitors, clients and customers
Anticipate the needs of management and stakeholders to ensure seamless organisational flow is maintained.

These administrative tasks are particularly well-suited to being outsourced as they are repetitive and rules-based, often requiring multitasking skills. Organisations free up their local finance teams’ time by sending these administrative tasks to outsourced administrative assistants. This allows your onshore team to focus on nurturing client relationships and performing revenue generating work.

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Finance administrative assistants are the foundation of businesses, providing additional support to organisational departments to meet KPIs and reporting requirements. They are a critical support role to any successful manager, and there are specific skills needed to become a great administrative assistant.

Outsourcing services recruit administrative assistants the same way an internal talent acquisition team would. Essentially, they ask the same questions to understand whether these offshore candidates would be able to provide the level of quality required by Australian organisations:

What experience and knowledge do you have anticipating an organisation's administrative needs, its departments, or your managers?
What are your time management skills like?
How do you ensure excellent communication, both written and verbal, across the many different reporting lines?
What organisation techniques do you use to ensure information is updated and maintained?
Provide an example of how you showcased a high level of accuracy and attention to detail.
What tools and systems are you familiar with?

A higher education degree or certificate in business administration is desirable in terms of qualifications. Administrative assistants require high level problem-solving and interpersonal skills. Outsourcing companies can help you find the right candidate to meet your organisation’s administrative requirements:

Whether you are looking to train an administrative assistant from the ground up and teach them your business's way of doing things, or
Whether you are seeking expertise and a team of administrative assistants with certifications and higher education.

Reduced costs

Save up to 70% on employment costs.

Expert support

A reputable outsourced provider can help ensure your outsourced journey is optimised for success.

Improve staff satisfaction

Increase employee satisfaction and decrease staff attrition rates.

Business growth

Foster sustainable business longevity by reinvesting into the growth of your business.

Flexibility and availability

Help your business become more agile and flexible by opening up 24/7 availability.

Access a global talent pool

Give your business the ability to tap into a global talent pool to source candidates from anywhere in the world.

What are the costs associated with hiring an finance administrative assistant?

Outsourcing your administration work to the Philippines can represent significant cost savings of up to 70%. At Beepo, we offer a simple monthly fee to help you reduce your overheads and focus on growing your business. This monthly fee covers everything: including infrastructure, security, recruitment and training, management and staff benefits.

For more detailed information on costs, please arrange a business consultation so we can tailor a solution to your business needs.

How does hiring an outsourced administrative assistant work?

This first step is to find out if your business is offshore ready. If the answer is yes, here are the next steps:

Create a job description: to help us hire the right candidate for your role. We can also assist in this process to ensure we are finding the best talent in the current local market.
Source the right candidate: we source candidates across our database and the local market before presenting you with a shortlist of the most suitable candidates available.
Screen and interview: you screen, interview and select the candidate(s) you’d like to hire while we take care of the infrastructure set up to get them ready to work for your business. It’s usually around six to eight weeks to get your offshore staff up and running.
Onboard and train: your business, along with the operational assistance of our offshore management team, organise new staff onboarding and training, including the use of your systems, any relevant processes and workflows they may need and an overview of your company values and culture. This will help your new team member fit seamlessly into your organisation and assist in effective change management with your existing onshore team members.