Outsource Business Executive Assistants | Beepo

What is an executive assistant?

An executive assistant is responsible for ensuring that senior managers and executive level staff “keep moving efficiently”. They handle all administrative tasks such as managing calendars, schedules and general administrative duties. The difference between an executive assistant and personal assistant or administrative support is that they are essentially the gatekeepers of executive’s time and are solely responsible for upper management administrative tasks.

Executive assistant duties and tasks can include:

Keeping up-to-date with any internal or external correspondence that pertains to executives
Being the point of contact between senior management and fellow stakeholders
Organising meetings and handling correspondence
Maintaining schedules, travel itineraries and other relevant arrangements
Specific administrative tasks that pertain to the overall success of executive desks.

These executive assistant tasks are particularly well-suited to being outsourced. Organisations free up their local administration teams’ time by sending these tasks to outsourced executive assistants. This allows your onshore team to focus on performing higher value, revenue generating work.

Executive assistants (EA) are the invisible glue behind executive teams. They free up senior management's time so that they can focus on the more important, company-wide tasks instead of getting bogged down in the time-consuming administrative tasks. As an EA, you are often tasked with high-level assignments that require a strong attention to detail and time management skills.

Outsourcing service providers recruit executive assistants the same way an internal, talent acquisition team would. Essentially, they ask the same questions to understand whether these offshore candidates would be able to provide the level of quality required by Australian organisations:

What experience and knowledge do you have providing assistance to senior managers in an administrative form?
What are your time management skills like?
How do you ensure excellent communication, both written and verbal, between executives and internal departments?
What organisation techniques do you use to ensure information is updated and maintained?
Provide an example of how you showcased a high level of accuracy and attention to detail.
What tools and systems are you familiar with?

In terms of qualifications, a higher education degree or certificate in business administration is desirable but not necessary. Outsourcing companies can help you find the right candidate to meet your organisation's administrative requirements by hiring these executive assistants who can efficiently support and coordinate with your onshore teams to increase revenue.

Whether you are looking to train an executive assistant from the ground up and teach them your business's way of doing things, or
Whether you are seeking expertise and a team of executive assistants with certifications and higher education.

Benefits of outsourcing executive assistant roles

Organisations are able to appreciate the added benefits that come from offshoring real estate sales executive assistant duties to the Philippines, including:

Increased employee satisfaction

Give your local team peace of mind by relieving them of any unnecessary tasks and sharing the workload with an offshore team or team member. This will help increase employee satisfaction within your business. With your executive assistant team able to focus on what they were hired to do, you can expect to see a positive change in your working atmosphere.
Cost savings

Hiring local staff can prove very costly to an organisation. Hiring an offshore team member that can assist your local team with routine executive assistant tasks for a fraction of the price will help you control costs in your organisation, saving up to 70% when compared to hiring locally.
Business growth

Hiring full time offshore executive assistant can help increase profits and supercharge your business growth. By adding extra capability through an offshore team, your local employees will have additional capacity to take on more work and grow your business sustainably.
Efficiency increase

Sending daily, time consuming, repeatable executive assistant tasks offshore will allow your local team to take on more work. By sharing the workload between your onshore and offshore team, you will notice a drastic increase in efficiency and productivity within your organisation.

What are the costs associated with hiring an offshore executive assistant?

Outsourcing your executive assistant roles to the Philippines can represent significant cost savings of up to 70%. At Beepo, we offer a simple monthly fee to help you reduce your overheads and focus on growing your business. This monthly fee covers everything: including infrastructure, security, recruitment and training, management and staff benefits.

For more detailed information on costs, please arrange a business consultation so we can tailor a solution to your business needs.

The Beepo advantage

Beepo is an outsourcing company based in Australia that offers businesses a distinct competitive edge with offshore staffing solutions. We take the time to understand the hardships our clients face when it comes to recruiting hard working, dedicated staff. The Philippines is renowned for its rich talent pool. This makes us adept at finding and recruiting the best talent for our clients.

Additional administrative support roles and services your business can outsource to the Philippines

So, you've decided to send your outsource executive assistant tasks to the Philippines to take advantage of the benefits of outsourcing. Why not consider embracing offshoring solutions for your other administrative support services as well? Take a look at the below list of roles and services that are well-suited to offshoring: