Unsure what would be suitable to outsource in your real estate business?

Unsure what would be suitable to outsource in your real estate business?
Mark Engelmann
Mark Engelmann
    5 minute read

Outsourcing to a virtual assistant can help to improve your real estate agency's efficiency and cost effectiveness. With the market softening and margins decreasing, it is more important than ever to find efficiencies without compromising quality.

However, choosing the right tasks to outsource can be the difference between failure and success. Beepo’s Virtual Assistants are highly trained and capable of completing hundreds of every-day tasks for your business.

Property Management

A Beepo virtual assistant can take care of the process-based property management tasks. This will give you more time to interact with tenants and clients face-to-face to build strong relationships. Such tasks include:

Property Management
  • - Tenancy application processing
  • - Maintenance requests
  • - Lease agreement management
  • - CRM management
  • - Routine inspection management
  • - Arrears management

Your virtual assistant can take care of the admin side of sales so that you can handle a higher sales volume and build stronger connections with your clients. They can cover a wide variety of sales related tasks including:

  • - Lead generation
  • - Sales agent diary management
  • - Appointment setting
  • - CRM maintenance
  • - Post appraisal calls
  • - Community news research and updates related to properties
  • - Comparative market analysis report

Outsourcing your marketing functions will help you to stay on top of your virtual presence without taking valuable time away from other vital business functions. Tasks that are perfect to assign to your virtual assistant are:

  • - Monitoring your website and listings
  • - eNewsletter campaigns
  • - Social media management
  • - Property launches
  • - Design of property magazines
  • - Ads and brochures
  • - Creation of social media content

Account admin can eat up hours of valuable time that you could be using to grow and build your business Accelerate your business success by outsourcing tasks such as:

  • - Day-to-day bookkeeping
  • - Invoicing
  • - Managing debtors and creditors
  • - Trust account reconciliation
  • - Direct debit set-up
  • - Tasks and processing
  • - Mid and end of month disbursement runs
  • - Settlement tasks.

Since implementing Beepo, our staff really can concentrate on those important tasks that really benefit our owners.

It has changed my whole focus and my whole opinion about how to run this business, how to deal with issues and where we want to go in the future. All I can say is our team is just amazing.


Principal | Helen Munro Property


Our property managers have gone from spending somewhere like 90 minutes on a tenancy application and sign-up process to somewhere like 3-7 minutes.


Principal | Raine & Horne Brisbane West

Now you know what to outsource, find out how to get started with this helpful blog.

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